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Hazelwood and Churchill (Victoria, Australia) local Girl Guide information noticeboard.

General information and overview of May 13th 2010 Morning Tea

Hazelwood and Churchill

Guide

District Team open invite

for Morning Tea.

15th May 2010

Date and time 15th May 2010
Location / Scope of Event Glendonald Child and Maternal Health Centre  10 .30 to 11.30am
Address of this event 19 Churinga Drive Churchill
Management District Team
Description Relaxed Get-together for  cuppa and chat that enhances public perception of who and what The Hazelwood and Churchill District Guide Team is.

Document author: Susan Connor

Moring Tea Management Plan
Signature Date Name of Person Job Description
Co=ordinator

Hostess

Cook
Membership
Team Job Cleaning up

Yes / No   Event approved by District Leader.

Yes / No  Notification of event has been sent to Region Leader.

Yes / No   Management of / Incidents will be reported as per ‘Guide Line’ requirements.

In case of emergencies, or for the management of incidents, the Police are not subject to the conditions of the ‘Guide Lines’ but will  make every effort to inform necessary agencies of the incident and the Police Response.

Proposed use of building

The morning tea is to be in the Glendonald Child and Maternal Centre, 19 Churinga Drive, Churchill. Overall jobs have been allocated to  necessary Team Members.

Contact list for notification prior to event

(those ticked to be notified)

Organisation Salute Surname Address Town Post Code Contacts Tick
Region Leader Jane Cleverly
Latrobe Council Morwell
Churchill Police Station Dear Sir 6 Switchback Rd Churchill 3842 51221790

1 Operating Principles

  • The management plan incorporates the use of both mobile and static equipment to enable the event to be conducted safety within a Latrobe City Council faciltility.
  • District Team Members will be conducting safety checks.
  • District Team Members have specific jobs to facilitate event in accordance with overall District Team objectives.

2   Objective

There are a number of important objectives to be considered by the creation of this overall management plan and these include but are not limited to:-

  • Provide a safe environment for the District Team Members to meet, greet, and welcome others onto the District Team.
  • Provide a relaxed meeting time for suggestions to be made for future activities. Suggestions to be taken to District Teams General meeting for discussion and possible action thereof.
  • To encourage the belief amongst the adults that Girl Guides is a worthwhile pursuit for them and their family (aimed at youth, and broad spectrum adult members).
  • That as a District Team together we can facilitate or re-direct the provision of activities within our community for the development of our members. (Youth and Adult)
  • That there are avenues and structured pathway plans which are adjusted to accomodate the persons/ particpants interest, skills and learned knowledge .

3 Command and Communication

3.1 Command

The command structure for this event is as follows:

Overall Management

Initial Invitations further form / develop District team

  • District Leader
  • Co-ordinatior of Morning Tea sub -committee
  • Each member / guest may invite else someone too

Food

Food supervisor

  • Debbie Gallagher.

Team Members Forms

Print off and supply.

  • Susan Connor

Suggestion box

Make and bring

  • Susan

Overall co-ordinator for Morning Tea

  • Narrelle

Hostess

Attendance book.

  • ?

3.2  Communication

  1. Small area communication needed. (Voice)
  2. In case of emergency mobile phones.
Emergency Contact In an emergency – Fire, Police and Ambulance OOO
Notify Jane Cleverly
Issue Impact / issue
Girl Guides
Get together Fellowship. Team Building
Membership numbers To rise all levels
Qualification to be used District leadership, food service.
Develop activities, events to further stimulate all levels of Guiding possible within this district. rational : heightened interest = increased stimulated membership drive,
Latrobe City Council
Isolation within community Provide a means for people to: interact, take initiatives and develop them
Convence of building Building utilized. Easy accessed with controlled entry.
Interest groups begun Further Utilization of self development access to services.
Other
Local Public transport / Churchill Taxis
Transportation Meeting times are congruent with general use of public transport.
Off loading Deemed safe exit / entry areas.
Retail Shops
? Economic stimulus WHERE POSSIBLE Keeping cash FLOW within Churchill.
Educational facilities
Self Development stimuluses Encouragement to utilise existing services (library, neighbourhood house, LCHS services, Tafe to University)
Emergency Services
Barriers to use of Inclusion may down barriers and make acceptability the norm.



5 Event Management Contact List
Position Name Responsibility Contact Number
District Leader Susan Connor Overall susanc@speedweb.com.au
Cook Debbie Gallagher Food service 51222119
Morning tea Co-ordinator Naredia Co-ordinator of Sub Committee
Risk Management Plan


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May 2, 2010 Posted by | Uncategorized | , , , , | 1 Comment

The organizing of the May 2010 Morning tea.

The Hazelwood and Churchill Guide District is hostessing a Morning Tea in May 2010.

The Morning Tea Sub committee is forming (so far consists of  members of the District Team and parents, and the wider community).

The morning tea will be held at the Glendonald Maternal and Child Care Center , 19 Churinga Drive, Churchill.

If you would like to come to  please RSVP below in comments box.

Mind you same goes should you be willing to assist with the Morning Teas and other activities , events and service in the community that the Hazelwood and Churchill Guide District is involved with.

May 2, 2010 Posted by | Uncategorized | 1 Comment

Pikelets


PREPERATION TIME: 15 MINUTES + 20 MINUTES STANDING

TOTAL TIME COOKING: 1 – 2 MINUTES PER PIKELET

MAKES: 24

INGREDIENTS:

1 ¼ CUPS SELF – RASING FLOUR

¼ TEASPOON BICARBONATE OF SODA

1/3 CUP CASTER SUGAR

2/3 CUP MILK

2 EGGS,  LIGHTLY BEATEN

20 GRAMS BUTTER,  MELTED

2/3 CUP THICK CREAM

2/3 CUP RASPBERRY  JAM

METHOD:

SIFT FLOUR, SODA  & CASTER SUGAR INTO A MEDIUM BOWL;

MAKE A WELL IN THE  CENTRE.

ADD COMBINED MILK & EGGS ALL AT ONCE BEAT UNTIL

ALL LIQUID IS INCORPORATED AND BATTER IS FREE OF LUMPS

LEAVE COVERED WITH PLASTIC WRAP , FOR 20 MINUTES

BRUSH BASE OF A LARGE HEAVY-BASED FRYING PAN LIGHTLY WITH  MELTED BITTER.

DROP TABLESPOONS OF MIXTURE ONTO BASE OF PAN ABOUT 2 CM APART

COOK OVER LOW HEAT FOR 1 MINUTE OR UNTIL UNDERSIDE IS GOLDEN.

TURN PIKELETS OVER AND COOK OTHER SIDE

TRANSFER TO A PLATE; COVER WITH TEA-TOWEL, KEEP WARM.

REPEAT PROCESS WITH REMAINING BATTER, GREASING PAN WHEN NECESSARY

SERVE PIKELETS WITH JA M AND CREAM,  WITH JUST BUTTER OR ADD A DELIGHTFUL TOPPING

This recipe was forwarded by Nerrida who is test trialling these with Geoff .  So far so good.  thumbs up for this recipe at the May 2010 Hazelwood and Churchill District Team’s Morning Tea.

May 2, 2010 Posted by | Uncategorized | , | 6 Comments

SCONES


NUMBER:   12                                                                      OVEN TEMP:   220ºC

COOKING TIME:   10 -15 MINUTES

INGREDIENTS:

2 CUPS SELF RAISING FLOUR                                      1 TEASPOON SALT

1 TABLESPOON B UTTER                                              ¾ CUP MILK

METHOD:

COLLECT INGREDIENTS

RUB BUTTER INTO FLOUR AND SALT USING FINGERTIPS

MIX INTO A SOFT DOUGH WITH MILK. ADD LITTLE ADDIONAL MILK IF REQUIRED

TURN ON TO A LIGHTLY FLOURED BOARD AND KNEAD DOUGH UNTIL SMOTH AND ELASTIC

ROLL OUT 2 CENTREMETRES THICK AND CUT INTO SHAPES USING A CUTTER OR KNIFE

ARRANGE ON OVEN TRAY AND GLAZE TOPS WITH MILK

PLACE ON OVEN TRAY ABOVE THE CENTRE  OF OVEN AND BAKE UNTIL GOLDEN BROWN.

TO TEST -THE SIDES OF SCONE SHOULD BE SET

LIFT ONTO CAKE COOLER

WHEN COOL BREAK IN HALF AND BUTTER LIGHTLY

Forwarded by Narrida who is making these Scones for the Hazelwood andChurchill District Guide Team Morning Tea in May 2010.

May 2, 2010 Posted by | Adult members, body, cook, Entertain, Estimate, Food, foods we like, friendship, girl, hand, Prepare, Sub Committees, Uncategorized | | 4 Comments

What’s expected of Morning Tea Sub-Committee

Organise a Sub-committee

  • Have job descriptions to cover the jobs

  • have tick off sheets if necessary

Work with the districts OH & S and Food supervisor

  • Check out safety of area 7 working days before Morning Tea

  • Note any maintenance needed to be done.

  • Inform relevant person so this will be followed up on.

Communication

  • Email susanc@speedweb.com.au with recipes

  • Inform Public – word of mouth is a good way to go to start with.

  • Use social media avenues to inform public of Morning Tea.
  • If everyone places on facebook [or other social media events calendar] the event and an open invitation as effective as Word of Mouth advertising of event..

  • Use the Hazelwood Churchill Girl Guide Facebook Site to inform all team members

Preparation

  • Make invitations with RSVP date and contact number.

  • Organise ingredients/ pre-make foods the day afternoon at the Glendonald Maternal and Child centre.

  • Council seems to use the centre in the Mornings.

  • Organise tables and chairs after the last Guide meeting.

  • Have everything that you need on hand and sorted out day before the Morning Tea.

  • Organise the complementary appropriate  clothing that your subcommittee will wear.

  • Have you any ‘thank you for attending’ cards for delivery?

Paper work

  • Write out recipes

  • In a folder available for all to see must go:

The recipes used[complete with alterations]

  • Copy of the overview.
  • The risk analysis

  • The evacuation plan

  • Tick sheet of checks completed and signed off

Receipts and costing

  • Building layout

  • genetic job description list

  • Make a SWOT / update the swot from last time..

  • Evaluate the Morning Tea

  • Pre, during and after.

Organise with sub-committee where and when.

  • Write a report and sent all documents to District Leader.

May 2, 2010 Posted by | Uncategorized | , , | 1 Comment

CHEESECAKE BROWNIE WITH RASPBERRIES

SERVES: 6                                        PREPARATION TIME: 20 MINUTES

COOKING TIME 40-50 MINUTES

INGREDIENTS

FOR THE BROWNUE

200 GRAMS BUTTER

150GRAMS (2/3 CUP) CASTER SUGAR

35 GRAMS (1/3 CUP)) COCOA

2 EGGS,  BEATEN

90 GRAMS (1/2 CUP) PLAIN FLOUR,  SIFTED

FOR THE CHEESECAKE

375GRAMS CREAM CHEESE (ROOM TEMPERATURE

100GRAMS (1/2 CUP) CASTER SUGAR

½ TEASPOON VANILLA ESSENCE

2 EGGS ,  BEATEN

170 GRAMS FROZEN RASPEBERRIES

METHOD

PREHEAT OVEN TO 170ºC.

LINE A 23CM X 23CM BROWNIE PAN WITH BAKING PAPER.

TO MAKE THE BROWNIE,  MELT THE BUTTER IN A SAUCEPAN, REMOVE FROM HEAT AND ADD SUGAR AND COCOA

STIR WELL

WHISK IN BEATEN EGGS, THEN FOLD THROUGH SIFTED FLOUR.

POUR INTO PREPARED PAN.

FOR THE CHEESECAKE,

BEAT CREAM CHEESE, CASTER SUGAR AND VANILLA  WITH A MIXER TIL SMOOTH.

SLOWLY ADD BEATEN EGGS, MIXING WELL IN BETWEEN

GENTLY POUR MIXTURE ON TOP OF BROWNIE MIXTURE IN PAN.

FOR A MARBLED EFFECT, USING A FORK, DRAG SMALL AMOUNTS OF BROWNIE THROUGH THE CHEESE CAKE.

SCATTER RASPBERRIES ON TOP AND BAKE FOR 40-50 MINUTES.

REMOVE FROM OVEN AND ALLOW TO COOL BEFORE CUTTING.

SERVE WITH EXTRA RASPBERRIES ON THE SIDE

Nerrida is making this recipe for the Morning Tea in May 2010.

Sent to ours2share.wordpress.com  from Nerrida.

May 2, 2010 Posted by | Advertising, Allergies, First Aid, foods we like, OH &S, Promotionl, recipe, Risk Annalysis, Uncategorized | | 4 Comments

The Walker Park Committee Survey

Having attendend a Churchill and District Community Association  (CDCA)meeting where the Walker Street Park 
Committee were putting forward a presentaton to keep and develop the land people call a "Park" the 
District Leader found out that no one had thought to ask the young youth what they actually wanted 
this land used for.
So the offer came forth that the Hazelwood and Churchill Guide District a) make a survey b) carry 
out the survey.c) get back to them with the results.
The following is the survey that was aimed at the young Youth.

Hazelwood and Churchill Girl Guides   0413100230

Survey:

There is an open space between Mac Donald Street, Monash Way and Walker Street.

Do you know where we are talking about?     Yes   /     No

What should this land be called?

………………………………………………………………………

With words or a quick sketch what should happen to the land?

……………………………………………………………..

This Survey is on behalf of the Walker Street Park Committee

May 2, 2010 Posted by | Uncategorized | , , , | Leave a comment

Who needs a Guiding Police Check and a Working with Children Check?

There are certain mandatory things that there is NO getting around or away from.  These mandatory things are there for a reason.

This being so if any adult is to have contact with the girls and Guide Youth in our care it is in our “Duty of Care” to have both a Police Check done through the Guiding and a Working with Children check.  The Working with Children check paperwork is picked up through the Post Offices around Australia.  The applicant needs photo ID, bills, Licenses, passports, marriage certificates, divorce papers that type of stuff  used for personal identification.  The form is filled out, for the numbers needed and address of the organisation see the District Leader.and then an Identity Photo is taken.  This identity photo is similar to a passport photo but it is a bland type of photo.  No laughing, makeup, glasses etc.

The Police check is available on line or in hard copy to fill out.  If you prefer a hard Copy see the District Leader.

Police Checks are sent off to Guide Centre Melbourne. While the Working with Children’s Check is sent directly to the appropriate office again in Melbourne.

When the District Team members, subcommittees members and the Gipps Guides who are handling Guide Money they need a Police Check done through Guide Center.

Having these made manadatory relieves everyone else of worry. The District Leader knows where the other person stands with their Police Checks and is able to allocate jobs that either have money involvement or not.  No questions asked as to the whys and wherefore by any other person..

May 2, 2010 Posted by | Event-management, Gipps Guides, Leaders, Police Check, team member, Uncategorized | , , | 1 Comment

Financial record management

One area I really hate doing is finding someone who will look over the years financial books.  Masses of paper print outs are forthcomming and these alone would turn off any unsuspecting reasonable person. So when the current changes began to occur with Girl Guides Australia’s Board and management I noticed there was available a New Financial Record management available on Excel Books to be used as of this year.

Currently the receipts are kept in an exercise books of when the item is either paid for or the purchaser is remimbursed for. The recieps are  stuck down in month order. Not that there is very many of the receipts to keep.  The larger in size bills, as well as bank statements, placed in plastic pockets. Both the reciepts and the bills are kept in a folder. One year one folder.

The Hazelwood and Churchill Guide District has multiple accounts. Onr cheque account for the actually District Funds. The District Leader and the District Sub-committees are reimbursed upon invoice and attached bills.

The Units however have collectively one cheque account used. There are four other accounts. One for the current Unit meeting time. The others all have certain money for differnt things kept within them.

However when the new Unit meeting times open up these accounts then get changed over so that each account is related to one particular Unit meeting time. One of the responsibilites for any new leader in training is that she must learn how to keep her individual Units financial books.  The minimum time period is for three months. Unit moneys that are in line for reimbursement are reimbursed upon invoice and attached bills for that Unit expense from the associated account.

The District Leader expects a financial report each month.  These totals are part of the total money available in the District.  On a monthly basis the money has to be accounted for.

Unit expenses are seperate from the District expenses.  Units may assist the District in funding something, and the Distirict may assist the funding of expenses for the Units. However this is not an automatic right of the District to commondear all moneys held in trust at the Unit basis and vise versa.

The Units need to pay moneys to the District so that the District may in turn pass this money onto the Region Leader.  Same goes at the time of the State Censous.  There is an automatic bill generated for the District of which the Units must pay a portion of.

The Youth Units may individually fund raise, run activities, camps and events.  The Units pay pair up and do the fundraising together.  In this case the money is shared as per written agreement before the fundraising begins.  No written agreement equals a fifty fifty share of all costs and profits.  Any goods left over are divided equally as well once the bill has been paid.

The Gipp’s Guides run on a similar system. However they have chosen that 10% of their fundraising efforts is to be kept in the Gipp’s Guide bank account for their management use.

When the District, or the representive sub committees, run activities, camps, fundraisers etc the money goes through the District Account.

Please note that after an item is purchased and  initially used the ownership of that item will be that of the Districts.  The rational is that when everything belongs to the District all may share use of everything.  Which means that where one Unit pays for one thing [say cordial for a camp] and another unit pays for dish wash then both units will benefit without the money wastage of duplication and throwing out of half empty items. This system works when everyone pulls their financial weight.

May 2, 2010 Posted by | Uncategorized | , , , | Leave a comment