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Hazelwood and Churchill (Victoria, Australia) local Girl Guide information noticeboard.

MINUTES from the District Leaders meeting 9th March 2010

Attending  Debbie and Susan

Appologies   Rebecca and Kira.

Welcome

District Leader message:

Welcome to Girl Guides in Hazelwood and Churchill.

Minutes read and accepted.


Reports

  • Treasurer : Total in District Account as of Today = $108.8.
  • another $57 odd  from Ritchies.  Thank you everyone for spending at Ritchies thus the District gets get a donation.
  • Pay truenergy. Although there is still problems with the reading of the meter board on their behalf.  Debbie is constantly rephoning with orginal numbers phoned ion and the bill is constantly being resent a second time.
  • Guide bill from November has been paid by donation.
  • Content Insurance to be paid. Write a letter to include the contents at the Office as well as Hazelwood South Hall.
  • Secretary
  • Communication
  • The blogs have been combined into one. Ours2share.wordpress.com.  Still a massive amount of information to go into this District blog.  WordPress will allow xp to be directly down loaded.  So now others can help with information processing please.  Encourage parents to use this method of information.  Problem with the older links – which will take time to correct.
  • 2010 Calendar
  • Outdoor Committee
  • Region Leaders meeting.
  • End of year formal meal
  • Service to the community
  • Churchill festival.
  • Playgroup
  • Unit ages
    • Still being developed as the year moves on.  The calendar of the Gipps Guides is not being used.
    • Attended. Canoes had a lot of time.  Upgrading life jackets and boats to be assessed.  Leaders needed to be reassessed
    • Ev Graham day discussed.
    • Extra books at barbaras to be picked.
    • Australia Awards why do we not utilize as a Region.
    • Send photos as they are taken.
    • Good time had by all. Report and 2010 one on Ours2share.wordpress.com
    • Reported to Region Leader.
      • Car show, Halloween facepainting, CDCA, Churchill Festival 2010, ANZAC DAY, Australia day,
    • Date changed to April 17th
    • NOT FUNCTIONING.
    • Needing leaders and more members to day different times.  Action: Find leaders first.

Business arising:
see General Business /Reports

General Business

  • Ev Graham day.
  • Pancake and picklet day.
  • Multicultural day.
    • Hot tap
      • Hot and cold tap in toilets need attention.  Hot water comes out of cold tap.  Action: Contact Latrobe City Council again.
      • Keys
        • Key to office needed by Rebecca. Action: Contact Latrobe City Council.
        • Hazelwood South Hall – key needed to computers to be brought out to the Hazelwood South Hall. Copy of front door key to Gerald and Marya. Action- Copy
      • Computers- we have a list for these to be given away.
      • Face Painting: request from a party. Action If possible Susan will attend.
      • Hazelwood South Hall. Bricks still to be removed. Quite a few have been.  Hall left in reasonable condition.  On ours2share.wordpress there are booking/ cleaning and maintenance posts.
      • Overnight Stay – cost $20.00 per participant.  If there is extra money then it is to go into camp account.
      • Extra books Action pick up from Barbara by Debbie.  Look Wide/ Look Wider Still and Aim High to be got through Guide Center.  Action : Finance them with what?
      • CDCA- Susan has attended.  Has corrected the perception that the Hazelwood Honor Board is in disrepair.  Note the Comment made re condition of Honour Board in Churchill News page 4 11 MARCH2010..
      • New Leaders: have contacted Volunteer coordinator in Melbourne.  Region Leader is aware of need for more leaders so that although small the Guide meeting times will flourish.  New leaders expected to train this year and to bring through their life skills.
      • Uniform. Sizes all wrong but District Leader feels there is a need to have a fresh look as a focal point for revamping the District.  Acknowledged the difficulty of financing new uniforms for both Leaders and Guides
      • Re /Training.  First Aid is a must.
      • Guide Biscuits:  Used through guide time.
      • Jota/ Joti : Occurring again in October.  The Radio Club has applied for their own Jota call sigh for the weekend.  This year to occur on the Sunday 17th starting time is early am. Action ; keep in touch. Write information on ours2share.
    • Train two patrols for the day.
    • Will hold again next year first term 1st March 2011.
    • Photos taken.
    • Patrol activities to be encouraged: Multicultural day, library visit, overnight stay, Rac Wac.
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April 12, 2010 Posted by | District, Hazelwood Honor Board, Jota/joti, March, team member | | 4 Comments

Listing of Minutes [most current on top]

  1. 2010 May
  2. 2010 April
  3. 2010 March

May 1, 2010 Posted by | Uncategorized | Leave a comment

District Leaders meetings agendas, notes and minutes

Over the last fifty plus years that the Hazelwood [and then Churchill was added too] District Girl Guides has been functioning  District Leaders have come, held the position and then moved on.  The longest actively serving District Leader has been BellBird [Mrs Kath Tanian]. To Bellbird this District gives thanks to her forward thinking ideas that allowed for a new pathway to be readied as the highway of super changed emerged around her.

Minutes of District Leaders meetings were kept in hard copy and are stored in shelves and boxes.  Unfortunity  when a long serving Unit Leader left after many years she mistakenly held the view that the District was about to close.  This Leader actions suggested that the records therefore did not  belong to Guide Center (as per reqirement ) but belonged somewhere else.  So these records have been lost to the District.

Therefore as time moves on all the District records are being kept in hard copy as well as on the internet.  Thus available to all as records should be.  How ever please note the information is available on trust.  Not all information is released as some will fall into the catergory of private and confidential.  Therefore a not will be placed on the District Minutes and other records available for internet viewing.

Understanding that even with years these records missing when there were just two Leaders and no District Leader discussions were held and progress went on anyway.  Some of these general discussions were recorded… especially as moneys needed to be paid as bill came in, actions needed to be recorded and other matters explained for posterity.

The most recent District records will be on the top of the following list:

2010 :- April 13th,  March 8th,

April 18, 2010 Posted by | Uncategorized | Leave a comment

Agenda and Minutes for District Leaders meeting 13th April 2010

Attending
Appologies

Welcome

District Leader message:

Welcome to new faces to Girl Guides, Leaders, families of Hazelwood and Churchill.

Minutes read and accepted yes /no.


Reports

  • Treasurer :
  • Bills paid: Guide Bill, Insurance, tru energy, Region Leaders costs.
  • Secretary
  • Communication – girls mags Girls e news for 5 to 13 and Together for 13 plus.  Log on with id and pin no
  • 2010 Calendar
  • Outdoor Committee
  • Region Leaders meeting.
  • End of year formal meal
  • Service to the community
  • Churchill festival.
  • Playgroup
  • Unit ages
  • Ev Graham day.
  • Pancake and picklet day.
  • Multicultural day.
    • Hot tap
    • Keys
    • Hazelwood South Hall
    • Computers
    • Face Painting.
    • Overnight
    • Extra books
    • CDCA
    • New Leaders
    • Uniform
    • Re /Training
    • Guide Biscuits:
    • Jota/ Joti
    • Messages from Region Leader, Emag from guide centre, Churchill News, Churchill Festival email, Smoke Signal
    • Still working on ours2share.wordpress.com
    • New Dates  are for overnight stays. 1 per holiday.

General Business

  • Craft items for fundraising have been donated.
  • Badges
  • Promise Ceremony
  • Rac Wac
  • Family BBQ 3rd term?
  • GAT special badges
  • twitter – twitter/com/ourstoshare
  • Gipps Guides
  • Public Relations
  • Smoke Signal
  • Samars wedding and challenges with GC
  • Jane Scarlette
  • Say No to violence to women poster competition.  WAGGGS inititive.
  • Mothers day classic service  :  Sunday May 9th 2010. 4 or 8 km walk or run. Open to anyone. Register for GG Vic team.  Start times   7am or 8.30 am finishes at 12 noon. Alexandra Gardens Melb is start point.  More infor : mothersdayclassic.com.au.
  • 100 downunder 22 May 2010  closing date : 30 April 2010.
  • ANZAC DAY Parade Yinnar
  • St Georges Day State Service 23rd –

ST.GEORGE’S DAY STATE SERVICE

23 April 2010 at 7.30pm -Anglican Church of St.George, East Ivanhoe , St. George’s is located in Warncliffe Rd East Ivanhoe near the corner of Warncliffe Rd and Lower Heidelberg Rd.  Just turn up (no need to book).  If you would like to process with a flag, please bring one and wear full uniform.

April 12, 2010 Posted by | 2010, Activites, events and service, Amateur Radio Club, April, Blog, Calendar, CDCA, Churchill festival, communicate, communication, District, District team, District team, Donations, Elements of Guiding Program, Facebook, family, Family BBQ, Festival, Formal Dinner, Forms, full uniform, Fundamentals of Guiding Program, Gipp's, Hazelwood and Churchill Girl Guide District, Hazelwood South Hall, Overnight stay, Patrol, Rac Wac, Radio Club, Radio-activities, region, Region leader, thinking day, Twitter, Unifrom, volunteer, WordPress, World Day, Youth Members | , | 4 Comments

Agenda District Leaders meeting 9th March 2010

Hazelwood And Churchill Agenda District Leaders meeting 9th March 2010
Attending
Appologies
Welcome
District Leader message::
Welcome to Girl Guides in Hazelwood and Churchill.
Minutes read and accepted ?.
Correspondance in /out

Reports
Business arising:
see General Business /Reports
General Business

March 8, 2010 Posted by | Calendar, Camps, communication, meeting, Membership, money, Qualifications, Service, Units | 1 Comment

Information from the District Leaders meeting 9th March 2010

Attending
Appologies

Welcome

District Leader message::

Welcome to Girl Guides in Hazelwood and Churchill.

Minutes read and accepted.


Reports

  • Treasurer : Total in District Account as of Today = $108.8.
    • another $57 odd  from Ritchies.  Thank you everyone for spending at Ritchies thus the District gets get a donation..
  • 2010 Calendar 
  • Outdoor Committee
  • Region Leaders meeting
  • End of year formal meal
  • Service to the community
  • Churchill festival
  • Playgroup
  • Unit age4s

Business arising:
see General Business /Reports

General Business

  • Ev Graham day.
  • Pancake and picklet day.
  • Multicultuarl day

March 8, 2010 Posted by | Uncategorized | Leave a comment

Two different Hoons in 2 minutes. Unbelievable.

March 2009 was the last time that a Hazelwood and Churchill Girl Guide meeting was actually run at the Hazelwood [South] hall the following occurred.

As one approached the car parking area out the front doors of the Hazelwood [South] Hall there is a large pile of dirt and gravel to the Right. About 2 car widths away from where a Girl Guide Leader had parked. To the left other car was another vehicle. About 1 car width away from the Left of the car doors.
Items were being unpacked for use from the second cars boot. One Guide had already gone into the Hazelwood [South] Hall, another had her arms full of bags and was going to the right of the car to speak to the Guide Leader.
A car entering the Hazelwood [South] hall’s off road entrance speed by taking a short cut to the Soccer Ground through the Hazelwood [South] Reserve. Too late for a warning to be issued and very glad that anything untoward did not eventualt the District Leader encouraged the Youth member inside.
As the District Leader was now getting the extra things out of the boot she was about to speek to the other leader who had stepped back from sorting things out in the front drivers side of the car. The Guide going inside called to the Leader. The leader turned her head right toward the door. In the process of flicking the door closed with the right hand the leaders body was to the right of the just closing car door.
A second over packed car speed up the Hazelwood [South] Hall off road car entrance. While the driver (in 60’s) and his grandchildren and their friends sped laughing past they managed to miss the Leader by approximately 20 centermetres.
An instant further risk analysis was done which resulted in the Hazelwood and Churchill Girl Guides meeting at the old Glendonald Child and Maternal Health Centre, 19 Churinga Drive, Glendonald, Churchill.

February 25, 2010 Posted by | Churchill Soccer Club, Hazelwood Reserve, Hazelwood South Hall, Hoons, responsibility, Risk Analysis | Leave a comment

Play Group information as of 11th April 2010.

Mid 2009 the Gipps Guides were brainstorming among themselves for Service to the Community Ideas.  One suggestion put forward was to start a play group.

The idea was looked into and people with children under five were asked about the idea.  Several times the concept came up in both the Gipps Guide and the Hazelwood District Leaders meetings.

People were interested in getting a Play group going for the beginning of the 2010 year. At the time however the Gipp’s Guides were not enough in number to carry off the Play Group development.

Between the April District Leaders meeting and the May District Leaders meeting it was discovered that someone else had apparently put the proposal to the Latrobe City  Council who now runs a Play Group through the Churchill Hub.

This being the case it is felt that carrying on a Play Group development concept is not be beneficial to the community of Churchill.  Therefore the Hazelwood and Churchill District Team wish the Play Group, the parents and the management well.  In fact some of our new District Guide members families have children going to the play group.  The parents of these Guides have become involved with different jobs that need to be done.  A great learning curve is being experienced by all.  The skills of which are able to be continued as the Guides members parents support their Guides through their Guiding life.

May 10, 2010 Posted by | Uncategorized | Leave a comment

Updates with current happenings.

This page has listed in alphabetical order the activities, events and services that the Hazelwood and Churchill Guide District is involved in. Designed so that you may link into either the actual up and coming events – or link into what the organizing of what is happening in the future.  The events, activities and services projects  Further linking onto the ‘happening’ event post you will be directed to pre and post information on the updates, general information, experiences and evaluations, plus future intentions re the events and any relevant information. Your feed back and comments would be appreciated.the District Level

District Leader meetings

District Team Meetings

District happenings

The Gipp’s Guides

Through the Youth Meeting times

Water Activities

Disco for 5 to 10 year olds

Next School Holiday Overnight stay

Jump Rope for Heart.

Services to the Community

Australia Day

A.N.Z.A.C. Day

Clean Up Australia

Gippsland Car Show

Jump Rope for Heart.

Camps and Overnight Stays

Overnight Stays

Shindig

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April 17, 2010 Posted by | | 6 Comments

Recreating the District

Guiding in Hazelwood, then in Churchill, has been here for over fifty years.  Eighteen years ago there was: one Gumnut Unit, five Brownie Guide Units, two Girl Guide Units, and one Ranger Guide Unit. In Leaders there were two qualified Leader per Unit, and at least one Unit helper per Unit.  Of yes and One District Leader.

The Gumnut Unit had eight to twelve Guides, The Brownie Guide had twenty to twenty-four Guides, the Girl  Guides had thirty-six and twenty-five Guides, and the Ranger Guides had up to ten Guides.  A total of ninety odd Guides.

External community and Government changes challenged many non-profit organisations.  Large pay outs for people to leave their jobs. People left the areas within the Latrobe Valley. TAB machines effectively crept into gaming rooms. Business’s began then gradually sunk into nothingness. The education systems started to change.  As teenagers grew up they moved away with or without their families.

Nearly fifteen years ago Guiding itself had changes. The most visual was a uniform.  The badges changed too. Methodology of management brought about changes as well.  Things happen slowly in the Latrobe Valley.  Change usually bring about fear of the unknown.  Other organisations were changing as well.

Some organisations had major federal or local government backing.  Youth programs through the Latrobe City Council, the Youth Development Programs based at High Schools and Colleges were basically free of change.

What were perceived as weakness’ were taken advantage of. the numbers within different organisations changed dramatically.  Some gaining and others weakening in numbers and skill basis. Thus leaving a changing core group of people who were dealing with generation gaps as well as frustrations, no money and prejudice.  All organisation who operate and have survived these conditions I take my hat off too.  They are survivors.  Survival means doing what is necessary. Utilizing the life skills and education of the people both immediately involved, the families and those on the periphery [stakeholders]

Nearly fifteen years later this District elected a new District Leader. The core feeling being what had been was no longer going to be.  Things had to change and change they were going to.  But how? So we started of from what we knew we were able to do and looked at what needed to be done. The Leaders kept showing all inclusive Leadership skills to all ages of Guides. Patrols were created. Programs were created.  How ever, with the energy drain from the community effecting Guiding community it was like pushing something unpleasant uphill.

Many questions were asked from various stake holder fields.  A needs analysis was completed. Typically gaping holes occurred. A management plan was formulated.

The main focal points that were not making sense were:

  • The operation of a Support Group when a District Team method was both better and available.
  • Not having a Senior Guide Unit operating within the Olave Program.
  • Changing the focal point from obtaining Youth Members and having the expectations that the current Leaders would cope.
  • Having a small Adult base the Guides were limited and felt that they were unable to ‘do’ anything.

Those left in this District realised that Guiding as it used to be did not meet the populations needs any longer.  Early change chances had been denied, so what was could not longer exist and the ‘was’ was no longer in existence.  Times had definitely changed and progress needed to be in a forward push.  Times would change yet again. The old structures had to be either knocked down or altered, strengthen and changed around. Foundations had shifted,  re-shackled or even demolished.

A small group of people could not possibly do it all.  Delegation was going to occur.  Revitalisation and regrowth was desperately needed. So with the words of our Founder  ‘from acorns oaks do grow”  – BP Change was going to happen.  Change did and is still happening.

Most importantly Guiding in this District was not going to go under.  the realisation that this Districts Guiding offered an opportunity to many people to extend themselves, may be even to just survive through another meal. Poverty of mind went along side poverty of spirit.   Soon there would be once again intolerance and unrest within the external community infiltrating the Guiding Community. This poverty of the mind was not going to win. After all one of Guiding major focuses is in regard to the “Eradication of Poverty” and the “saying No to the abuse of Women”.  So many things are on our own back doors that the Leaders involved felt they could not just walk away.

With your help, input and understanding the Hazelwood and Churchill Guide District will grow again.  The knowledge management cycles are being understood and acted upon by even the youngest Guide member. In fact those within the Hazelwood and Churchill District Guides are already seeing this happen, as not only are the Units organising activities as a whole, the patrols are gradually getting the hang of patrol activities, the District team has increased the activities as well. These changers are now being reflected through the District Leaders meetings.

The Girl’s Rock Conference, happening in January, is a terrific way for members of the District Team to go and become informed on what, where and how the Guiding direction is moving.

April 13, 2010 Posted by | Activities, Adult members, Australian Guide Program, Community Development, Event-management, families, Hazelwood and Churchill Girl Guide District, Knowledge Basis, Knowledge management, Lifeskills, management, Objectives, organisaing, Youth Section | 1 Comment