Ours2share's Blog

Hazelwood and Churchill (Victoria, Australia) local Girl Guide information noticeboard.

What is a Patrol Activity

Patrol activities can occur either while at Guides or out of Guide meeting times.  Basically the members of the Patrol discuss something, organise it and do it.  They must inform parents and their leader. Their leader must inform the District Leader before the activity begins.

There can be any number of Patrol Activities going on through out the year.

Patrol activities on private land or in private homes have guidelines to them.  So therefore there must be a registered leader of Youth present.

March 9, 2010 Posted by | meeting, Patrol, private homes, private land, Youth | Leave a comment

Management of flexible age range meeting times.

Yes, there are extraneous needs of the Girl Guides attending the weekly Unit meetings that are pushing the Hazelwood and Churchill Girl Guide District to open a second meeting time.

The biggest thing holding this back is the lack of people screaming to be leaders!  For a female over 18 years old to become a leader they must have a police Check initiated by Guide Center and a Working with Children Check [WWC]  other issues are lack of’s [money, time, commitment, weekends, transport….]

Then where are the girls who want to be Guides.  Sometimes having one meeting time does not fit into their time table.

The second meeting time would be on a Wednesday and begin at 7pm and will be for the current 11 to 15 year age range.

March 8, 2010 Posted by | Flexiable, meeting, training | Leave a comment

Agenda District Leaders meeting 9th March 2010

Hazelwood And Churchill Agenda District Leaders meeting 9th March 2010
Attending
Appologies
Welcome
District Leader message::
Welcome to Girl Guides in Hazelwood and Churchill.
Minutes read and accepted ?.
Correspondance in /out

Reports
Business arising:
see General Business /Reports
General Business

March 8, 2010 Posted by | Calendar, Camps, communication, meeting, Membership, money, Qualifications, Service, Units | 1 Comment

Septic smell stinks

For as long as two of the current Hazelwood and Churchill Girl Guide Leaders have been utilizing the Hazelwood [South] Hall there has been a septic smell that has gradually got worse. the simple deduction being where there was an ongoing smell that bad their had to be at least one Health and Safety issue soon to arise.

The smell is sometimes bad enough that Girls, Parents and visitors have not wanted to come into the Hazelwood [South] Hall. Note that when a female is ovulating in the menstrual cycle the olfactory area is very susceptible to smells. Girl Guide are femoral from the age of five and continuing all their lives. People who do not inhale strong smells [such as smoke, chemicals, alcohol, perfumes] were also susceptible to the septic smell.

Events, activities and service times became minimal due to the unpleasantness of the odor. Overnight stays were hard to tolerate, meeting times were worse. Things like the running of Jota /i was dicey for the Hazelwood and Churchill Girl Guides to organise as the smell was foremost on the organisers minds. Inviting visitors and team members to assist was becoming more and more difficult. No one wanted to be around the septic smell.

The Hazelwood [South] Hall is owned by the Department of Sustainability and Environment – leased by the Hazelwood Girl guide District. The Hazelwood Reserve goes through the Latrobe City Council partially leased by the Churchill Soccer Club. The open land from that divides the Churchill Soccer Club from the Hazelwood [South] Hall is open public ground..

Girl Guides Australia has trained its Leaders in developing a Risk Analysis with any event, service, activity a being done. Evaluations on these Risk Analysis’s are reported on. A simple overall Risk Analysis encouraged by the Latrobe City Council for any event, service or activity being conducted on their grounds or in their buildings was brought to the Churchill Soccer Club, the Latrobe City Council, The Gippsland Water Board, other promenant shareholders like Tom Lawless, and is on record with the Hazelwood and Churchill District Girl Guide Minutes as an ongoing issue that is negatively impacting on the use of the Hazelwood [South] Hall.

Many people thought that the Hazelwood [South] Hall just had bad plumbing – after all the Hall was opened in 1959. Indeed these same people, and organisations, denied any smell at all being in the vicinity. The adverse publicity that the Hazelwood and Churchill Girl Guide community was hearing back did little for the Girl Guide membership drives. In fact the smell and another factor was the reason why the Hazelwood [South] Hall has minimal usage currently from the both the Hazelwood and Churchill Girl Guides.

Duck shoving like this the problem back onto those leasing the Hazelwood [South] Hall was not tolerated by the Hazelwood and Churchill Girl Guide District Leader and Leaders who had by now had enough. The Department of Sustainability and Environment were happy to abide with what the Latrobe City Council believed in the overall professional assessment being conducted. After all the boundaries were blurred as to who smell was the smell. The opinion is still held that as the Hazelwood and Churchill District Girl Guides are the holders of the Lease on the Hazelwood [South] Hall then it was up to the leases to sort this matter out.

A registered Septic Tank Plumber was approached and for nearly four years was asked to come and find the Hazelwood [South] Hall old septic tank. Turns out this plumber was the same plumber who years before was the contractor who did the plumbing when the extension to the Hazelwood [South] Hall internal toilet block was built!

A major difficulty was that the Latrobe city Council and the Gippsland Water Board had experienced similar problems during some of their moves. Plans went missing. The Hazelwood District Girl Guides supplied both these organisations with what inguinal drawings and plans we had available. So that problem of no plans was fixed.

Early in the 2000’s a previous Hazelwood Girl Guide Support Member, also a father of a couple of Girls [a Girl Guide and Brownie Guide], who was a plumber by trade at the time when the indoor toilets were being built, told the current (2008 – >) Hazelwood and Churchill District Leader that it had been discovered/ known that the septic tank was dismembered at the time of the addition. He could not be sure where the old septic actually was though as he had not seen it exposed.

However in an original drawing that was probably as old as the Hazelwood [South] Hall there was a dotted line going from the Churchill Soccer Clubs buildings that until 2007 were the change and the catering rooms for all members to the back of the internal toilet extension. Then the dotted lines appeared to be connected to the additions external waste system.

The Septic smell reactions reached their peak after the building of the Churchill Soccer Clubs new Pavilion. The Hazelwood Reserve was dug up to accommodate what we thought were pipes which interconnected with the Hazelwood [Souths] Hall pipes leading then under the Tramway Road. The Contracted plumber apparently being the same one who had done the Internal toilet Block on the Hazelwood [South] Hall. Actually the was the same one who on several times over the years was asked to find where the old Septic tank was. How much would he charge? etc.

The initial plans for the sewage outlet were in the hands of the Gippsland Water Board. The final sewage inspection was not competed. Turns out that if a qualified septic tank plumber lays a septic waste disposal line there is no need for the final sewer inspection to be completed.

This mess of paperwork avoidance was brought to new Hazelwood and Churchill Girl Guide District Leaders attention when a person in authority made the comment that he ‘did not know why you let the girls play in ‘shit”‘ .At this point the District Leader then remembered as a Leader calling into the Hazelwood [South] Hall one day on other business and seeing the equipment laying a strange pipe in gravel that was going into the dug up Reserve ground. Knowing that a leak from the frontage pipes had been fixed through a combined Gippsland Water Board and the Latrobe City Council effort The complaints re this leak had been going on for more than a year at the time of fixing the frontage leak] The Leader was curious. Also the plumber was near the Hazelwood [South[] Hall the finance was available as a donation would this Septic qualified plumber please find the old Septic tank?

While the Leader was approaching to ask the questions of the plumber [what was happening, was the area going to be safely cordoned off etc the Leader noted that the attitude of the plumber was aggressively evasive]
strength. Since this lesson was learned through personal injury being sustained the observations of what was actually going on were detailed and remembered.

Were the trenches deep enough to counter the lye of the land re the carriage of effluent?. The reserve was known to retain excess water as the gradient was lowest in the middle of the reserve. It was common knowledge that trapped water had to evaporate as there was no other means of escape. Having remembered finding out that something similar to skinny ‘agg’ pipe was being laid, that the pipes did not apparently go all the was to the Tramway Road effluent town pipes what was actually happening to the waste water of the Churchill Soccer Clubs Pavilion, change room facilities and canteen? At the most the septic line passed within a few meters of the Hazelwood [South] Hall toilet extension and also the frontage of the Hall..

The original septic smell now had increased in potency and strength. The soil around the pipes was caving in. What Aggi pipes were there were seen to be less than 20 cm from the Reserve grounds surface. The Reserve being crown land looked after by the Latrobe City Council was open to the Public entry. The smallest Churchill Soccer children practised in the lowest areas of the Reserve often. The Hazelwood and Churchill Girl Guides used the upper area [highest part of] the reserve for their activities.

The Latrobe City Council eventually sent out their officers. Which resulted in the ground being filled in around the pipes. Their contractual plumbers came out and did something to the pipes. The contactual plumbers also checked the Haelwood [South] Halls plumbing re the smell. The conclusion was that the smell that the Girl Guides were still reporting did not come from the Hazelwood [South] Hall.

Eventually the Hazelwood [South] Halls old septic tank was discovered. The concrete top was sticking out of the top of the ground. One of the Hazelwood District Teams members came down and the dry top soil was lifted away. Terrific news not only was the septic tank filled with sand but the position was on the Latrobe City Councils Hazelwood South Reserve.

The Hazelwood South Hall’s booking person made initial phone calls to the Latrobe City Council reporting this find and the condition of the area. The District Leader of the Girl Guides followed up an initial call from a leader to the Latrobe City Council. When it was explained that the concrete both a Risk Analysis and an Occupational Health and Safety issue to both the general Public along with their equipment and to those who were mowing the reserve the appropriate action was quickly taken. The top was covered in top soil.

So now the Hazelwood and Churchill Girl Guide District team had substantial proof to go back to the Latrobe City Council and again state the septic smell was still coming from not only the Reserve field but also as previously stated from the area near the older Churchill Soccer Ground cafeteria and Change Room facilities. An additional point was made that behind the old Soccer club rooms the ground was constantly wet. Mosquitoes were seen to swarm in the clear pine tree filtering sunset rays. Mosquitoes liked their living conditions to be damp and nutritious.

re were substancial Thankfully this has been followed up by a responsible remember of the Latrobe City Council. Who, having sort further professional advise, made certain conditions to be implemented to eliminate wafting over the Reserve field and lodging under the Hazelwood [South] Hall and thus, it is thought, causing the smelly problem.

We, The Hazelwood and Churchill Girl Guide District will be very appreciative to finally have this smelly problem under wraps.

March 4, 2010 Posted by | Churchill Soccer, events, Gippsland Water Board, Hazelwood Reserve, Hazelwood South Hall, Latrobe City Council, meeting, OHS, plans, plumber, Plumbing, responsibility, Risk Analysis, Septic | 1 Comment

Synopsis of what District Leader said at CDCA meeting 24th February 2010.

Before replying as to why I was at the CDCA meeting (24th Febrary 2010) I followed Protocole and procedure. 
·         I spoke through the Chair [the President]
·         I stated who I was and the organisation I was with / within the community.
·         I went on to address various issues with reguard to 
o        Why the Hazelwood [South] Hall is currently under utilized.
o        The Guides Guardian ship of the Hazelwood Honor Board
o        The condition of the Hazelwood Honor Board.

February 24, 2010 Posted by | Condition report Girl, District, Guides, Hazelwood Honor Board, Latrobe City Council, meeting, Procedure | Leave a comment

The 2010 Calendar to work with (so far)

Jan 17 meeting
17 Week starting water activities
17 Week starting Playgroup
26th Australia Day
Feb 7th New Uniform Release
8th Region Meeting
Feb 14 meeting
21st Region WTD Burnet Park
21st Melbourne WTDay
22 World Thinking Day
27th Shelter Day Haz St Hall
28 meeting
March 7th Fun Day in Park
7th / Clean up Australia Day
14 meeting
20th Churchill Fair
22 Down Under Activities
22 World Water Day
23 World Metrological Day
27th Earth Hour
28 meeting

April 10 Centenary Calendar
10 TO 16TH National Youth Week
11 meeting: like your hair day

25 meeting
25th ANZAC DAY
27th Region Meeting
May 2 Like your hair day
9 meeting: Jelly Wrestling
21st Overnight stay
23 meeting:SAS Arts Workshop

June 6 meeting: garden somewhere!
6th World Environment day
20 meeting: Fun walk to pondage & bbq
26th Region meeting
July 4 meeting

18 meeting

Aug 1 meeting
1 National Tree day
5 Last day for QG report
15 meeting

29 meeting
Sept 6 to 12th Land Care week
7 national ?
sept 12 meeting
13 to 19 Clean Up the World
17 to 26 National Water week
18 ? OBP Confrence
26 meeting

Sept Shelter day
Sept Melbourne Show
Sept JRFH
Oct 3 QG and OBP Presentation
3 to 9 World Space Week
Oct 10 Meeting
10 Flying the Flag
16 /17 Jota
16/17 Overnight stay
18 Region Meeting
24 Meeting

Nov 7 Meeting
8 to 14 National Recycling wk
20 Go Girl
21 Meeting
26th /27 Traralgon Show
26th to 28 Shindig
Dec 5 Meeting
6 to 12th National Coast Care wk
19 Meeting

November 20, 2009 Posted by | Calendar, events, meeting, money, OPB, region, state, world | Leave a comment