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Hazelwood and Churchill (Victoria, Australia) local Girl Guide information noticeboard.

Standards for the clean presentation of the Hazelwood ]South] Hall



A general rule of thumb when having used the Hazelwood [South] Hall.  Leave the area cleaner, and in better shape, than when you took on the keys.




Smoking. 

The hall is a Federal Government Building.  Therefore no smoking in or around the Hazelwood [South}Hall. for at least five (5) meters. Therfore there will be no smoke butt rubbish to pick up will there!


Alcohol
The hall is not a licenced venue. Guides Australia has very specific Guidelines re alcohol and alcohol around minors.  Follow them.

Rubbish bins.
  • There are two rubbish bins one red lid and one yellow lid.  

  • Remember the rubbish your use of the Hazelwood [South] Hall makes YOU take home with you..

  • Should you be passing the Hazelwood [South] Hall on the Wednesday before the Recycle bin [Wednesday Evening] please place the yellow bin out for collection – if it needs emptying.

  • The red bin has it’s own collection pick up different from the general collection days. So this red one stays there.

Entrances




  •  Before:
    • Easiest access is from the front.  Depending on the reserve ground there is a access via the Reserve side door.  Either via the pathway or by lifting items up a level from a parked car.  Not recommended.  The back door has steps leading directly to the kitchen.  Be aware of the dampness on the ground both behind the kitchen and especially on the Reserve. be careful -Bogging may occur on the reserve.
  • During
    • All entrances/exits need to be clear of obstructions (litter, bricks, rubbish bins.) at all times.There must a direct easily recognised escape pathway provided.




  • After:
    • All entrances to be cleared of rubbish, rubbish bins unwanted rubbish and items.

Main Hall

  • The Hazelwood [South} Hall’s floor is a polished wood surface.  There is to be no scratches or scuff marks made into this floor.
    • so lift furniture, boxes – do not drag it.  If the furniture or container is too heavy then have a large piece of carpet (face down) under the furniture / container and move the item that way.
  • Cleaning of the floor involves sweeping and then mopping the surface.  No other cleaners are to be used except these :  1 tablespoon Metholated spirits mixed into the water in the map bucket..  No soapy substances allowed.  At all.
  • Mop does not have to be wet, wet when going over the wooden floor surface.
    • Bucket in kitchen, Mop should be behind the door, Metholated spirits in the first hallway cupboard.
    • Leave the mop to dry out so that any residule water goes into a bucket.  Not back onto a floor surface.

Windows




  •  Before:
    • .Unlock and position hands on the window frame…Not the Glass. 
    • Open window carefully.
    • C.R.C., or similar, will assist with the window opening ability.
  • After:
    • These are all to be closed and locked. You may have to push the window frames from the outside of the hall while someone else inside locks the window locks.
    • New damage report on any damage straight away.
    • Not on usage report any previous damage.

 Curtains.




  • Before:.
    • Check the condition of these.
  • After:
    • `Pull over the netting curtains.
    • Leave the curtains in a tidy state.
    • Report / note any rips, tears or fair wear and tear on usage report.

Toilets
  •  Before:.
    • Flush all toilets as you check the bathrooms for spare toilet paper availability and hand towels.
    • In the males one turn on the Urinal tap for the usage time as the urinal is designed to keep flushing there is a waste of water when not in use.
        • Have you lined the rubbish bins.

  • After:
    • Turn off the urinal in the male toilets.
    • Flush all touilets before leaving.
    • Wash out hand basins and down bench tops.
    •  Tip contents of rubbish bin into appropriate bags so that you take the rubbish home to be disposed off.
    • Replace toilet paper and hand towels before during and as event requires.
    •  Note in usage report the need / quantity of toilet paper and hand towels used.
    • Clean walls where necessary.
    • Clean floors by first sweeping the mopping them
    •  Refer to Floor care section.

Toilet Hallway




  •  Before:.
    • Sweep and mop down as needed.
  • After:
    • If cupboard opened and contents used tidy cupboard shelves.
    • Not what needs replacing. Put this in usage report.
    • Close and lock cupboards.
    • Sweep and mop floor.  Refer to floor care section.
Kitchen
  • Before
    • Are the fridges clean and aired.  Turned on at wall socket ( in hall way) and in kitchen (Above the head level on the Churchill and Morwell side of the Kitchen)
    • The urn has been filled turned on and water boiled in preparation for use.
    • Have you lined the rubbish bins.
    • Benches and table tops clean and presentable.
  • During
    • Open the swing doors and leave them open.
    • As you go along clean, wash and put away the dishes.
    • Hot water is in the Urn…when you refill it up.
    • All tea towels must be supplied by you.  Take them home please.


  • After
    • Remove all of your rubbish for disposal away from the Hall.
    • Cleaning of rubbish bins should be easy as you have used liners for the bins.
    • Benches and table tops to be clean.
    • Hot Urn water to be used for mopping of the floor.
    • Empty the dirty water away from the kitchen area. 
    • Leave no dishes, dirty or otherwise, on any surface.  
    • Place all equipment cleaned and away …where it came from.

Cleaning equipment.
  • The cleaning equipment is found in two places.  The kitchen behind the door has the long handled items, bucket and brush and shovel.
  • The first cupboard in the hallway has the cleaning supplies, toilet paper and hand towels.




Switch Box/ meter box



  • Before:.
    • Check the electrical switch box is on. located in the front foyer for easy access.  Keep children away.
  • After:
    • Turning the switch box off at the end of use.  Turn only the bottom set of switches into the off position.


Cleaning on the outside

  • Check all around the hall and on the reserve area that your party of people may have used.
    • pick up all stray bottles, cans, smoke butts, balloon and ribbon pieces, pieces of paper, tinscell, decorations and other odd items. Throw these out.
    • Is there any thing around the Hall and on the Reserve that may tempt someone to damage or destroy the hall and surrounding area.  Your responsibility to clean it away too.
          • THANK YOU FOR THIS 



Return of the keys.

  • The keys are not to be copied at all.
  • Return and sign for the keys.


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March 7, 2010 Posted by | cleaning, curtains, Equipment, Guide, Hall, hallway, Hazelwood, Keys, kitchen, Meter box, OHS, outside, Parking, Reserve, smoking, Toilets | 4 Comments

Septic smell stinks

For as long as two of the current Hazelwood and Churchill Girl Guide Leaders have been utilizing the Hazelwood [South] Hall there has been a septic smell that has gradually got worse. the simple deduction being where there was an ongoing smell that bad their had to be at least one Health and Safety issue soon to arise.

The smell is sometimes bad enough that Girls, Parents and visitors have not wanted to come into the Hazelwood [South] Hall. Note that when a female is ovulating in the menstrual cycle the olfactory area is very susceptible to smells. Girl Guide are femoral from the age of five and continuing all their lives. People who do not inhale strong smells [such as smoke, chemicals, alcohol, perfumes] were also susceptible to the septic smell.

Events, activities and service times became minimal due to the unpleasantness of the odor. Overnight stays were hard to tolerate, meeting times were worse. Things like the running of Jota /i was dicey for the Hazelwood and Churchill Girl Guides to organise as the smell was foremost on the organisers minds. Inviting visitors and team members to assist was becoming more and more difficult. No one wanted to be around the septic smell.

The Hazelwood [South] Hall is owned by the Department of Sustainability and Environment – leased by the Hazelwood Girl guide District. The Hazelwood Reserve goes through the Latrobe City Council partially leased by the Churchill Soccer Club. The open land from that divides the Churchill Soccer Club from the Hazelwood [South] Hall is open public ground..

Girl Guides Australia has trained its Leaders in developing a Risk Analysis with any event, service, activity a being done. Evaluations on these Risk Analysis’s are reported on. A simple overall Risk Analysis encouraged by the Latrobe City Council for any event, service or activity being conducted on their grounds or in their buildings was brought to the Churchill Soccer Club, the Latrobe City Council, The Gippsland Water Board, other promenant shareholders like Tom Lawless, and is on record with the Hazelwood and Churchill District Girl Guide Minutes as an ongoing issue that is negatively impacting on the use of the Hazelwood [South] Hall.

Many people thought that the Hazelwood [South] Hall just had bad plumbing – after all the Hall was opened in 1959. Indeed these same people, and organisations, denied any smell at all being in the vicinity. The adverse publicity that the Hazelwood and Churchill Girl Guide community was hearing back did little for the Girl Guide membership drives. In fact the smell and another factor was the reason why the Hazelwood [South] Hall has minimal usage currently from the both the Hazelwood and Churchill Girl Guides.

Duck shoving like this the problem back onto those leasing the Hazelwood [South] Hall was not tolerated by the Hazelwood and Churchill Girl Guide District Leader and Leaders who had by now had enough. The Department of Sustainability and Environment were happy to abide with what the Latrobe City Council believed in the overall professional assessment being conducted. After all the boundaries were blurred as to who smell was the smell. The opinion is still held that as the Hazelwood and Churchill District Girl Guides are the holders of the Lease on the Hazelwood [South] Hall then it was up to the leases to sort this matter out.

A registered Septic Tank Plumber was approached and for nearly four years was asked to come and find the Hazelwood [South] Hall old septic tank. Turns out this plumber was the same plumber who years before was the contractor who did the plumbing when the extension to the Hazelwood [South] Hall internal toilet block was built!

A major difficulty was that the Latrobe city Council and the Gippsland Water Board had experienced similar problems during some of their moves. Plans went missing. The Hazelwood District Girl Guides supplied both these organisations with what inguinal drawings and plans we had available. So that problem of no plans was fixed.

Early in the 2000’s a previous Hazelwood Girl Guide Support Member, also a father of a couple of Girls [a Girl Guide and Brownie Guide], who was a plumber by trade at the time when the indoor toilets were being built, told the current (2008 – >) Hazelwood and Churchill District Leader that it had been discovered/ known that the septic tank was dismembered at the time of the addition. He could not be sure where the old septic actually was though as he had not seen it exposed.

However in an original drawing that was probably as old as the Hazelwood [South] Hall there was a dotted line going from the Churchill Soccer Clubs buildings that until 2007 were the change and the catering rooms for all members to the back of the internal toilet extension. Then the dotted lines appeared to be connected to the additions external waste system.

The Septic smell reactions reached their peak after the building of the Churchill Soccer Clubs new Pavilion. The Hazelwood Reserve was dug up to accommodate what we thought were pipes which interconnected with the Hazelwood [Souths] Hall pipes leading then under the Tramway Road. The Contracted plumber apparently being the same one who had done the Internal toilet Block on the Hazelwood [South] Hall. Actually the was the same one who on several times over the years was asked to find where the old Septic tank was. How much would he charge? etc.

The initial plans for the sewage outlet were in the hands of the Gippsland Water Board. The final sewage inspection was not competed. Turns out that if a qualified septic tank plumber lays a septic waste disposal line there is no need for the final sewer inspection to be completed.

This mess of paperwork avoidance was brought to new Hazelwood and Churchill Girl Guide District Leaders attention when a person in authority made the comment that he ‘did not know why you let the girls play in ‘shit”‘ .At this point the District Leader then remembered as a Leader calling into the Hazelwood [South] Hall one day on other business and seeing the equipment laying a strange pipe in gravel that was going into the dug up Reserve ground. Knowing that a leak from the frontage pipes had been fixed through a combined Gippsland Water Board and the Latrobe City Council effort The complaints re this leak had been going on for more than a year at the time of fixing the frontage leak] The Leader was curious. Also the plumber was near the Hazelwood [South[] Hall the finance was available as a donation would this Septic qualified plumber please find the old Septic tank?

While the Leader was approaching to ask the questions of the plumber [what was happening, was the area going to be safely cordoned off etc the Leader noted that the attitude of the plumber was aggressively evasive]
strength. Since this lesson was learned through personal injury being sustained the observations of what was actually going on were detailed and remembered.

Were the trenches deep enough to counter the lye of the land re the carriage of effluent?. The reserve was known to retain excess water as the gradient was lowest in the middle of the reserve. It was common knowledge that trapped water had to evaporate as there was no other means of escape. Having remembered finding out that something similar to skinny ‘agg’ pipe was being laid, that the pipes did not apparently go all the was to the Tramway Road effluent town pipes what was actually happening to the waste water of the Churchill Soccer Clubs Pavilion, change room facilities and canteen? At the most the septic line passed within a few meters of the Hazelwood [South] Hall toilet extension and also the frontage of the Hall..

The original septic smell now had increased in potency and strength. The soil around the pipes was caving in. What Aggi pipes were there were seen to be less than 20 cm from the Reserve grounds surface. The Reserve being crown land looked after by the Latrobe City Council was open to the Public entry. The smallest Churchill Soccer children practised in the lowest areas of the Reserve often. The Hazelwood and Churchill Girl Guides used the upper area [highest part of] the reserve for their activities.

The Latrobe City Council eventually sent out their officers. Which resulted in the ground being filled in around the pipes. Their contractual plumbers came out and did something to the pipes. The contactual plumbers also checked the Haelwood [South] Halls plumbing re the smell. The conclusion was that the smell that the Girl Guides were still reporting did not come from the Hazelwood [South] Hall.

Eventually the Hazelwood [South] Halls old septic tank was discovered. The concrete top was sticking out of the top of the ground. One of the Hazelwood District Teams members came down and the dry top soil was lifted away. Terrific news not only was the septic tank filled with sand but the position was on the Latrobe City Councils Hazelwood South Reserve.

The Hazelwood South Hall’s booking person made initial phone calls to the Latrobe City Council reporting this find and the condition of the area. The District Leader of the Girl Guides followed up an initial call from a leader to the Latrobe City Council. When it was explained that the concrete both a Risk Analysis and an Occupational Health and Safety issue to both the general Public along with their equipment and to those who were mowing the reserve the appropriate action was quickly taken. The top was covered in top soil.

So now the Hazelwood and Churchill Girl Guide District team had substantial proof to go back to the Latrobe City Council and again state the septic smell was still coming from not only the Reserve field but also as previously stated from the area near the older Churchill Soccer Ground cafeteria and Change Room facilities. An additional point was made that behind the old Soccer club rooms the ground was constantly wet. Mosquitoes were seen to swarm in the clear pine tree filtering sunset rays. Mosquitoes liked their living conditions to be damp and nutritious.

re were substancial Thankfully this has been followed up by a responsible remember of the Latrobe City Council. Who, having sort further professional advise, made certain conditions to be implemented to eliminate wafting over the Reserve field and lodging under the Hazelwood [South] Hall and thus, it is thought, causing the smelly problem.

We, The Hazelwood and Churchill Girl Guide District will be very appreciative to finally have this smelly problem under wraps.

March 4, 2010 Posted by | Churchill Soccer, events, Gippsland Water Board, Hazelwood Reserve, Hazelwood South Hall, Latrobe City Council, meeting, OHS, plans, plumber, Plumbing, responsibility, Risk Analysis, Septic | 1 Comment

EMERGENCY EVACUATION of Hazelwood South Hall

EMERGENCY EVACUATION

The Hazelwood South Community Hall

· Fire

· Gas leak

· Bomb

A register will be maintained to enable accurate checks of those on site.

Emergency Assembly Plan for Hazelwood South Community Hall.

1. An emergency may be identified by anyone present.

2. Event Leader in Charge (LiC) is to be informed immediately.

3. LiC takes immediate steps to verify reported emergency and determines the severity (class of emergency) and responds accordingly.

Upon hearing the EMERGENCY ALTERT SIGNAL,

All present follow Emergency procedures as directed by LiC

At this signal

STOP What you are doing immediately.

LOOK To the Leader in Charge

LISTEN The LiC’s instructions

OBEY Carmly do as the LiC has told you…now.

GO To To the designated assembly area.

1. Event LiC or other designated person immediately picks up the attendance register and gathers participants at the designated Emergency Area.

2. Designated First Aider immediately takes First Aid Kit, checks all rooms and assists group members to the Assembly Area.

3. Any other leader or visiting personnel present immediately assembles with the group at the Assembly Area.

4. Event LiC calls a roll according to the attendance register to check that all members on site at the time are accounted for.

5. If a member of the group is unaccounted for at the roll call, the LiC will co-ordinate a search.

6. ALL OTHER PERSONNEL REMAIN AT ASSEMBLY AREA.

7. If required, the assembled group proceeds in an orderly speedy manner to the Emergency Evacuation Place as directed by Emergency Personnel.

March 2, 2010 Posted by | Bomb, Emergency, Evacuation, Fire, First Aider, Gas, Gorilla, Hazelwood Honor Roll, Listen, Look, Obey, OHS, OOO, Procedure, Region leader, register, Stop | 1 Comment

different table setting to create for meals

At times we have created ourselves, or sat at professionally done table settings for different events.

These events have been at :

  • buffet meals,
  • formal table settings,
  • Japanese table settings,
  • finger food
  • smorgess board
  • hostessing by the plate and requesting refreshment types.
  • picnics formal or impromtue,
  • around campfires
  • sitting on the ground at camp

There are basic Guide traditions and ettiquete that we have shown all the Guides over time. As the Guides learn one thing another is shown. From making the table settings to suit the occasion, to how to eat, pass food, cut meat, handle knives and forks, use fingers, wash hands, communicate, basic table manners, to hosting, serving and doing the dishes.

Written by Hazelwood and Churchill Girl Guide District
Encouraged to be written by Clear Vision

December 12, 2009 Posted by | buffette, camp, communicate, decoration, Food, Formal, Hands, Hostessing, international, manners, OHS, others, picnic, table | Leave a comment

Basket ball in the park

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At the end of first term 2009 when the Guides were planning out their program a few wanted ball activities.  Others wanted to have a BBQ, while others wanted just to be outside later than normal.

We ended up going to the Glendonald park ion Churchill.  Here there is a net ball and basket ball court.  Well half the court is net ball, the other half is basket ball.

After all the glass was swept away we were able to go on with trying to get a leader to throw the basket ball  into the hoop.  After a while she actually did it.  Much to her surprise.  But the Guides won the count.  Even Debbies 2 year old grandchild helped.  We put her on our shoulders then helped her throw the ball into the hoop.  We stood under the hoop.  She did better than the leaders.

The leaders might need practice gettintg the ball into the hoop but they can still pass the ball with force behind it!

 


December 10, 2009 Posted by | Ball, Governance, OHS, Outdoors, Practice, Program | Leave a comment

Basket ball in the park

At the end of first term 2009 when the Guides were planning out their program a few wanted ball activities.  Others wanted to have a BBQ, while still others wanted just to be outside later than normal. Friends were invited.

We ended up going to the Glendonald park ion Churchill.  Here there is a net ball and basket ball court.  Well half the court is net ball, the other half is basket ball.

After all the glass was swept away we were able to go on with trying to get a leader to throw the basket ball  into the hoop.  After a while she actually did it.  Much to her surprise.  But the Guides won the count.  Even Debbies 2 year old grandchild helped.  We put her on our shoulders then helped her throw the ball into the hoop.  We stood under the hoop.  She did better than the leaders.

The leaders might need practice gettintg the ball into the hoop but they can still pass the ball with force behind it!

 


December 10, 2009 Posted by | Ball, Governance, OHS, Outdoors, Practice, Program | Leave a comment

Unit Scarves near door.

From now on when we go into Guides we get the bag of scarves and put them near the door. Then we put one on for the night. After the meeting we leave them behind near the door…but not in the bag. That way the ones worn will be washed and made ready for nest week.
Our next job is to get the Unit flag stand ready to erect the flag. The Flag pole goes in the North side of the Building. That is where the roof is highest near the office door. A compass can be used to check this out.
After Guide and before the Color Party people put their scarves away they must put the Flag and its pole and the stand away.

November 30, 2009 Posted by | Belonging, Color Party, Flag, Flag-protocol, identity, job Description, OHS, Scarves, Uniform. | Leave a comment

Creating Training Aids

When you go to teach anything to anyone, yourself included, training aids are used. You may be so familiar with these ‘aids’ that you do not realise you are actually using them. So just to prompt your memory here is a list of possible aids that you have used.

Discussion,Evaluation, Time lines, mind maps, lists, art work, painting ,songs, creating /reading stories, artices, Word finds, the alphabet, computer programs, traditions, customs, unifrorms, other people, a chain of progressive knowledge, letter, radio or TV broadcasts, dvd, cd, activites, events, jobs, mentoring, parents, group action/ reactions …..

November 18, 2009 Posted by | energy release activities, events, OHS, Teaching, Traditions | Leave a comment

Organising meals.

Keeping up to date with these changes means that the guide Leaders are always checking up on what foods we eat and don’t eat when they are helping the Guides organise a menu for a dinner, camp or other activity.

November 18, 2009 Posted by | camp, events, Food, Hands, OHS, Shock | Leave a comment

Assessing eating habits.

Things happen all the time as our bodies get older and / or more sensitive. In order for us to constantly keep up, look after our bodies we have to assess, regulate and change our diet regularly.

November 18, 2009 Posted by | Diet, First Aid, Food, Meals, OHS, QM, Shock | Leave a comment