Ours2share's Blog

Hazelwood and Churchill (Victoria, Australia) local Girl Guide information noticeboard.

Family BBQ’s are just for fun

A few years ago the Units held Family get together’s.  This meant that the parents could meat and great each other.  Instead of being so and so’s mum or dad they met someone with a name!

These Family BBQ’s were quite successful for a while.  Being run once every two terms proved better than every term.  So in the middle of the first and third terms a night was chosen and things were arranged.

  • Advocacy, Governance and ownership by all levels of Guiding within this District.
  • No special agenda just good food and friendship.  Not a political evening. But a good way of quietly providing an avenue where parents and friends could be included and of assistance.
  • The Guides who could attend had an increase in their self confidence as their parents and families are important enough to be invited and come to a District function.  The mind set of having parents involved offered a protection around the guides attending.
  • The Guides attending quietly showcased their talents and skills learned through the night.
  • Risk annalysises were completed
  • Hostessed by the District Leader and the District team divided the work load.  Of course offers of help were taken up be they from Guides, the parents or family friends.
  • The District Team got together to divided the jobs.
  • Invites were sent out one month in advance.
  • The RSPA was two weeks before the date set.
  • Parents received reminder notices via face book and twitter as the evening approached..
  • Membership tended to increase as the public interest hightened.
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April 11, 2010 Posted by | Activites, events and service, August, BBQ, Belonging, Carry Out, Challenge, clean, cook, Create, Culinary, Demonstrate, Develop, Discuss, District team, Entertain, Enthusiasm, Explore, Extend, Family BBQ, Food, Friendship, Get-in-touch, Gipps Guides, guest, Hands, Hazelwood South Hall, Hostessing, identity, job Description, March, Objectives, Occupation Health and Safety, ownership, Pancake morning tea, Plan, PR, Practice, Prepare, protection, Protocol, recognition, response, risk, Risk Annalysis, Self-Confidence, Self-Esteem, Self-presentation, special, Take part in, talents, volunteer, Youth Members | | Leave a comment

Annual General Meetings (AGM’s)

Each year the Adult sections of Girl Guides have an Annual General Meeting.

Having a known theme and format makes the day pass more successfully.
A Guest speaker may be invited to speak on the topic that is decided upon. Usually the topic has something to do with which all members may have participated in, or are going to benefit by knowing.

The President gives a speech about the event and happens of the previous year.  Included is a treasurers report.  The financial books are there for viewing. Statements and balance sheets included.

Then the Invited Guest (not Guest Speaker) is welcomed and formally introduced by the President. The President then declares all positions empty.

This Invited Guest is now the ‘Chair’ and the meeting goes through them. The rules and Guide Lines re nomination and voting are explained to all present. All nominated people are invited to give a speak on why they would be a good influence and how they will fulfill the position should they be elected. 

Voting usually is as a secret ballet.  Adjudicated and checked by a second person not involved in the preceedings until now.  The results are read out by the Chair.

Once all the voting has been completed the Chair then hands the incoming president the Presidency.  Welcomes them and then becomes a Guest.

Encouraged to be written by Clear Vision [http://www.clear-vision.com.au]

December 5, 2009 Posted by | Calendar, Chair, guest, President, Speaker, voting | Leave a comment