Ada lovelace

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They arrived with a…

 

C.F.A Come on down to Guides.

 

When planning 2009 Tuesday program the girls decided to invite the CFA people to Guides. Little knowing that every one here would be so affected by the near by fires over the last two weeks.

 

Here are some of the pictures of the CFA ladies who came to our Girl Guide meeting today. And we did not scare them off…. so they are coming back too.

 

Formal Meal 2009

Thank you all for trying to attend and to those who could make it to the 2009 End of year Formal Meal.

Every one is busy

The Guides chose the this years theme to be Christmas.  So when the arrived out came the decorations and they got busy to work on the inside and entry to the building.

Many hands make light work.  So every body just pitched in to get everything ready.  The tables were put into place, the settings done beautifully. Table decorations were made.  An angle brought by a Guide graced the table.  Serviettes and fans were placed all around.  The Guides had made place mats too.  At the last minute a parent wisked off the un-laminated ones and thankfully these were done.  Spares were in the office so guests and leaders had these. The tables had sparkles and streamers along the middle.  The walls had streamers, tinsel and decorations all around.  The main door had a welcome poster – which was a really good idea.  One I had not thought of.  And the outside doors and windows were decorated as well.  There were even the Units Flags and the World Flag out on display at the head of the table settings.

We had to guess at how many people were coming as until the last minute we really did not know.  How ever there was enough food thankfully as many people brought deserts, cakes, chips and snacks. Not enough place settings and chairs.  But everyone was happy and any blotch ups were worked around.

Hot or cool drinks were served by the Guides to Guests.  The older Guides helping and serving the smaller Guides and guests.

The main course was beef and chickens.  The meats were slow cooking … the beef got microwaved as well to finish

A picture says a thousand words.

the meet cooking process.  The chickens were brought down piping hot.  We ended up with a basic red and orange salad and oven cooked big chips / wedges as a main meal.

The food ended up being placed on the side tables buffett style.  The refreshments, then the main course, and lastly the cakes, little merranges, chips, dip, scones/jam and cream,

The youngest got served the main course first.  The invited guest (oldest first!!!) and leaders were served the deserts and nibbles first the second time around.

The dish washers were glad that the plates were plastic ones and the dishes just kept being done through out the preparations and dinner.  Another advantage of everyone bringing something from home…when you’ve got roped into the general clean up and dish washing jobs.  Which the Guides and friends and family worked together and did very well.

Food on the side

Many times through out the years activities have had left over products.  These are saved and recycled for another time.  Hence the meal costs were down as we did not have to purchase serviettes, plates, cutlery, cups, table cloths, tea towels (we ran out and more were simply  brought along), place mats, cordial and decorations.

So anytime you have spares of anything think of us.  We will utilize them.

Preperations for the end of year Formal Meal 2010.

The end result is that the 2009 formal meal is now a District Event. With help the 2010’s Formal End of Year Meal is now Saturday – December 4th 2010.

• Notice of the Formal Meal will be in the District Calendar on the web. The Units calender – which in turn are created by the Guides.
• Activities will be throughout the year.  ie  place mats, invitations, table decorations [mugwomps], serviettes, grace and vespers sheets, serviette holders, place cards … These will be stored in a large plastic container [somewhere in the office]
• Invites to family, friends and people who have helped throughout the year will go out weeks before to this meal. The invites will be hardcopy cards, posters and emails.
• RSVP needs to be received by mid November.
• Please send a suggestion or two of the meal preparation  you are to bring with the RSVP.
• Your RSPV will be confirmed to you by mid November.
• Confirmation of what part of the meal preparation your family has offered  to bring will be sent to you as well.
• The District will supply the meat varieties and preparation.
• All parts of meals to have the actual ingredients within them printed / written out.
  
• Please supply the recipe.
  
• The Formal wear is good clothes for those attending the meal.
• The setting of tressel tables is to be in a horse shoe .
• Decoration of the main area will begin at 10.30.  All decorations will be made prior to the day so that all needing to be done is to place them up and around.
• Activities for free time sorted out well in advance.  A kitchen fly for shelter set up on the day at the back of the office grounds.
• Kitchen fly to be in place for erection by 10.30.
• First Aid kit and safety preparations will be made prior to the event. [as per every event]
• A Risk Analysis  Plan (created for the event [as per every event])  is to be on display in the entry hall.
• Sign in book to be in the entry hall.
• Photo release forms to be in the entry hall for those who are not members of the Girl Guides {Associate Adult, Adult or Youth members]
• Photos taken will be sent to each persons email address if indicated they would like a copy of their/ their Guides photos sent directly to them.
• Meal will begin at 1pm.

We are in need of:

• a kitchen co-ordinator,   [position filled]
• a hostess/ host co-ordinator.
• a decorator co-ordinator,
• an outside activities person  {will be taught about kitchen flies]
• a craft / artist and music coordinator.
• a Public Relations person for the event.
• a Photographic co-ordinator.
• a clean up co-ordinator.

Please note the adult coordinators job is just to make sure everything is there. Every so often check on progress.  The Guides are able to run things from this point.

Baw Baw Region Events calender

Thinking Day  Feb 22nd  2010 at Burnett park.

Baw Baw Region Camp  2010 9th to 11th April 2010

Campfire  19th June 2010

Flying the Flag / Renew promise  Sunday 10 am October 10th 2010

Ev Graham 2010  1 full weekend of November 2010.  for 10 to 14 yr olds

Brownie Revels  October  2010. for 6 to 11 yrs olds.